Reporting to the Senior Yacht Manager Assistant, you will undertake administrative work as directed by him/her to assist the YMAs in their daily duties. You will be working with the YMAs in London, Monaco, and Miami.   

Duties

In accordance with the provisions of the respective Yacht Management Agreements: 

Safety and compliance

• Assist with the maintenance of yacht records on Burgess Manage and ensure forms and reports are reviewed, actioned and followed up as required.
• Assist with internal audits.   

Crew management

• Administer crew mail.
• Assist with the acquirement, review and verification of crew certification from crew/captains/the yacht.
• Assist with crew employment paperwork.
• Assist with the monthly payroll process.
• Assist with crew travel and visa applications. 

Insurance

• Assist with the administration of crew insurance claims. 

Marine Operations 

• Logistical support in freight and shipping of goods to yachts. 

Other

• Assist with travel plans, booking flights and hotels as required.
• Assist with the preparation of expense claims.
• Other tasks as reasonably requested.
   

Personal attributes and qualifications

The successful candidate should be able to demonstrate the following personal qualities:

Essential

• Good IT skills; able to use MS Office products to intermediate level.
• Skilled at organization and administration of office work.
• Numerate.
• Good standard of written and spoken English.
• Attention to detail, conscientiousness and capable of recording information accurately.
• Able to work independently and take initiative where necessary.
• Willing and able to make a distinctive contribution to the work of the Yacht Management team.
• Able to solve problems, balance priorities and manage time.
• Absolute discretion.
• Able to communicate with people at all levels and from many different cultures.
• Good sense of humour.   

Desirable

• Experience on yachts or for a yacht management company. 
• Prior experience in a PA or administrative role.
• Fluent in one of more of the following languages: 
  • French
  • Italian
  • Spanish
  • Russian
  • Arabic
  • Mandarin
  • Cantonese

*Only candidates with legal status to work in the UK can be considered.

Burgess is an equal opportunity employer and will happily consider candidates from all backgrounds who are able to demonstrate the required personal and professional qualities for this role.